Changing property manager without chaos
Are you dissatisfied with your current manager or is the contract expiring? We support the change step by step so that nothing gets lost.
Changing property manager is not rocket science, but it does need good preparation. In an owners’ association, the owners resolve on dismissing the current manager and appointing the new one. We help with the preparation, provide a comparable quote and, if you wish, introduce ourselves at the meeting.
After the appointment we take over the records from the previous manager: register of resolutions, minutes, contracts, bank statements, statements of account, plans and keys. We check them for completeness and report any missing documents. We inform tenants, utility companies and service providers about the change.
What’s included
- Advice on the process and deadlines
- Quote as a basis for the resolution
- Introduction at the owners’ meeting
- Takeover and review of the records
- Takeover of the accounts
- Informing owners, tenants, utility companies and service providers
- List of open matters and next steps
How a change of property manager works
Initial consultation
We clarify the starting situation, the contract and deadlines.
Quote
You receive a quote for the owners or for you.
Resolution
The association resolves on dismissal and appointment.
Handover
We take over records, accounts and ongoing matters.
Good to know
Since the 2020 reform of the Condominium Act, the owners can dismiss the manager at any time; good cause is no longer required. The management contract then ends no later than six months after the dismissal (section 26 (3) WEG). The previous manager must hand over the records that belong to the association.
What the cost depends on
- Size of the property
- Condition and completeness of the records
- Open matters, for example outstanding statements
- The initial consultation and the quote are free of charge
The management fee depends on the number and type of units, the condition of the records and the scope of services required. You receive a written quote after the free initial consultation.
Free initial consultationFAQ: Change of property manager
When is the best time to change?
Many associations change at the turn of the year because that is when the accounting period ends. However, a change is also possible during the year.
What happens if the old manager does not hand over the records?
We request the records in writing and document what is missing. If necessary, the association must enforce its claim to the records by legal means. For this, we recommend legal support.
More services
Owners’ association management
Management of the common property under the German Condominium Act: meetings, statements, maintenance.
Learn more
Rental management
Rents, service charges, tenant communication and maintenance for apartment buildings you own.
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Management of individual units
We manage your let owner-occupied flat: rent, service charges, tenants and contact with the owners’ association.
Learn moreLooking for a new property manager?
In a free initial consultation we look at your property and your questions. You then receive a written quote that you can present to your owners’ association.